Get 4-h Activity Or Event Planning Form Sheet - Washington Uwex

The 4-H activity or event planning form sheet is a valuable tool for organizing activities within your 4-H community. This guide will help you understand how to complete the form effectively to ensure your event is well-planned and successful.

Follow the steps to fill out the form accurately.

1. Click the 'Get Form' button to obtain the form and open it for editing.
2. In the 'Name of Activity' field, write a clear and descriptive title for your event. This title will help participants understand what the activity entails.
3. Enter the 'Date' of the event. Ensure that this date aligns with your planning timeline and does not conflict with other scheduled activities.
4. Fill in the 'Time' each activity will start and end. Consider the availability of participants and choose a time that works for most.
5. Specify the 'Location' of the event. Ensure the venue can accommodate the anticipated number of participants and has necessary amenities.
6. List the 'Chairperson(s),' along with their contact 'Phone #' to facilitate communication during the planning process.
7. State the purpose of the event clearly. This helps participants understand the goals and expectations.
8. Indicate the 'Registration Due Date' to ensure that participants submit their registration on time.
9. Set the 'Cost/person' for attending the event, and provide an overview of the 'Total cost of activity and how it will be funded.' If applicable, attach a budget for clarity.
10. Outline any 'Transportation Arrangements' needed for participants to reach the event location.
11. Estimate the 'Anticipated Number of Participants' in various categories (members, leaders, parents, others). This helps in resource planning.
12. Decide on how participants will be informed of the activity. Check all relevant methods such as club meetings, newsletters, and social media.
13. In the 'Timeline' section, break down tasks necessary for event preparation, assigning completion dates and responsible persons for each.
14. Create a list of 'Supplies Needed' for the event, ensuring all resources for activities, communications, and logistics are accounted for.
15. Use the 'Other notes about this activity' section to include any additional information that may assist in the planning and execution of the event.
16. Once all fields are completed, save your changes. You can then download, print, or share the form as necessary.

Start filling out the 4-H activity or event planning form sheet online today to ensure your event is successful!