Get Official Function Form - Maricopa Community Colleges

This guide provides comprehensive instructions on completing the Official Function Form used by Maricopa Community Colleges. Designed for ease of use, it ensures proper documentation of expenses related to official functions.

Follow the steps to accurately complete the form.

1. Click ‘Get Form’ button to obtain the form and open it in the editing interface.
2. Begin by describing the activity or item. Provide the full name of the organization or program instead of an acronym, explaining how it relates to Maricopa Community Colleges.
3. Enter the date(s), time(s), and location(s) associated with the activity or item, if applicable.
4. Identify the type and number of attendees expected. Specify whether they are employees, students, or members of the general public.
5. Describe the direct connection of the activity or item to the educational mission of Maricopa Community Colleges. Ensure clarity and specificity.
6. Document and outline both required aspects: the tangible benefits to Maricopa Community Colleges from the activity or item, and how the benefit received is equal to or greater than the expense incurred. Attach any necessary documentation.
7. Fill out the total estimated expense of the activity or item.
8. Specify the charge account to be used for the expense.
9. Provide the necessary information for the requisitioner, as well as information for approval. Both the requisitioner and the approver must sign and print their names, along with their titles and dates.
10. Upon completion, review all information for accuracy. Save changes, download a copy for your records, print the form, or share it with the necessary parties.

Complete the Official Function Form online to effectively document your activity expenses.