Get Records Storagedestruction Log

Filling out the Records Storage/Destruction Log is essential for maintaining compliance and organized management of your records. This guide provides clear steps to help you complete the form accurately and efficiently.

Follow the steps to successfully complete the log online.

1. Click the ‘Get Form’ button to access the Records Storage/Destruction Log and open it in your online document editor.
2. In the 'Department' field, enter the name of the department responsible for the records being destroyed.
3. Enter the 'Box No.' associated with the records scheduled for destruction in the designated field.
4. For the 'Year' section, specify the year when the records were created or the year of destruction.
5. In the 'Title & Description of Records Destroyed' field, provide a clear and concise description of the records that are being destroyed.
6. Indicate who has destroyed the records by filling out the 'Destroyed by' line with the name of the individual responsible.
7. Fill out the 'Color' field if relevant to your internal classification system for records management.
8. Complete the 'Inclusive Dates of Records' field by entering the start and end dates of the records being destroyed.
9. In the 'Row' and 'Shelf' fields, indicate where the records were housed before destruction for accurate tracking.
10. In the 'Date' section, enter the exact date when the records were destroyed.
11. Complete the 'Place & Method of Destruction' field, detailing where and how the records were destroyed.
12. Next, provide the 'General Schedule Disposition Authority No.' relevant to the destruction of these records.
13. Finally, ensure the correct individual signs the form in the 'Signature of Records Officer' section, confirming the destruction.
14. After completing all sections, save your changes. You can then download, print, or share the form as needed.

Start completing your Records Storage/Destruction Log online today to ensure proper records management.