Get Adjutant General Event Request And Coordination Form - In Ng

Filling out the ADJUTANT GENERAL EVENT REQUEST AND COORDINATION FORM is an essential step in organizing events with military involvement. This guide provides clear, step-by-step instructions to complete the form accurately and efficiently online.

Follow the steps to successfully fill out the form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. In the 'Name of Event' field, enter the official name of your event clearly. This should reflect the purpose of the event for easy identification.
3. Provide a 'Purpose of Event' by briefly explaining what the event aims to achieve. This helps convey its significance.
4. Under the 'WHEN' section, input the exact 'Date', 'Start Time', and 'End Time' of the event. Be sure to check the time zone specified.
5. Fill in the 'Point of Contact during event' section with the contact person’s name, phone number, and email address for attendees who may have questions.
6. Complete the 'Form completed by & date' section, listing the name, phone number, and email address of the person responsible for filling out the form.
7. In the 'Adjutant General’s expected arrival time' field, specify the anticipated time the Adjutant General will arrive at the event.
8. If you have a 'Timeline or Agenda', enclose it within this section or attach a separate document if additional details are necessary.
9. In the 'WHERE' section, provide the full address, including building and room, where the event will take place. Include 'Location of Green Room' if applicable.
10. Indicate relevant 'Parking information' to assist attendees in locating suitable parking options.
11. For the 'WHO' section, enter details about the 'Sponsor Organization', 'Type of Organization', and 'Organizer', along with their name and any necessary dates.
12. Describe the 'HOW' by specifying the 'Attire', whether there is a 'Speaking role', 'Duration of remarks', and the 'Topic(s) of remarks'.
13. Confirm if a podium is available for presentations and document any 'Audio & Visual considerations' that may affect the event.
14. Estimate the 'Number in attendance and composition of audience', and include information about any 'Other Distinguished Guests' as necessary.
15. Indicate if a meal will be served, mentioning the cost if applicable, and specify if media will attend and who they are.
16. Address the question regarding an alternate for the Adjutant General if they are unavailable and list any 'Special instructions' for the event.
17. Add any relevant 'Encclosures' as needed to communicate additional information or requirements, such as maps or invitations.
18. Finally, save your changes, then download, print, or share the form as necessary to complete the submission process.

Complete your event request online today to ensure effective coordination and management.