Get City Of Gaithersburg Department Of Parks And Recreation - Gaithersburgmd

Filling out the City of Gaithersburg Department of Parks and Recreation athletic field request form online is an essential step for groups looking to reserve facilities for their events. This guide provides clear, step-by-step instructions to ensure you complete the form accurately and efficiently.

Follow the steps to complete your field request form online.

1. Click ‘Get Form’ button to obtain the form and open it in your preferred digital editor.
2. Enter the name of your user group in the designated field. This identifies your organization or team planning the event.
3. Provide the contact person's name for the group along with two phone numbers: one for daytime contact and the other for evenings.
4. Fill in the address of the contact person, including the city, state, and ZIP code, to ensure proper communication.
5. Input the email address of the contact person, allowing for electronic communication regarding the reservation.
6. Specify the date(s) and time(s) of your event in the appropriate fields to indicate when you wish to use the facilities.
7. Describe the nature of your event in the provided section. This description should include key activities planned.
8. Estimate the approximate number of participants and spectators expected at the event.
9. If your anticipated crowd exceeds 50 individuals, provide details on crowd control measures. Indicate whether you will have marshals, how many, and how they will be identified.
10. Address any potential disruptions by indicating if you believe any group or individual may attempt to disrupt the event and outline necessary security precautions.
11. Select the type of field requested, such as football, softball, or soccer, and indicate your preferred site from the list provided.
12. Fill in the fees associated with the event based on your choices and expected attendance. Ensure you calculate the total estimated fees considering all applicable charges.
13. Provide your Visa or MasterCard information, including the card number, expiry date, and the name as printed on the card to complete the payment section.
14. Review the declaration and signature section. Sign and date the form, acknowledging your understanding and acceptance of the policies and regulations.
15. Once all information is accurately filled in, save your changes, download the completed form, and print it if needed for your records or further sharing.

Complete your athletic field request form online today to secure your event space!