Get Special Event Guidebook Application - Lake Placid - Villageoflakeplacid Ny

The Special Event Guidebook Application for Lake Placid is an essential tool for planning and hosting events in this scenic community. This guide provides clear instructions to help users navigate the application process confidently and efficiently.

Follow the steps to complete your Special Event Application online.

1. Click ‘Get Form’ button to obtain the application form and open it in your digital space.
2. Fill in the basic information section. This includes providing the name of your event, the projected date(s), the organization hosting the event, and the contact person's details such as their address, email, and phone number.
3. If the applicant is someone other than the contact person, provide their name in the designated field.
4. Choose your event venue from the options listed in the guidebook, ensuring it aligns with the type and scale of your event.
5. Indicate whether you have hosted this event before and, if applicable, state the number of prior years it has occurred.
6. Estimate the number of participants and spectators for your event, noting any changes compared to previous years if applicable.
7. Provide a detailed event description. This should include the purpose of the event and any activities planned.
8. Input your total event budget and marketing budget in the respective fields.
9. State whether your event will charge an admission fee and list the amount, if applicable, along with any registration fee.
10. Answer questions regarding vendors, food sales, and alcohol service for your event. Ensure to indicate if you will carry medical insurance and your needs for road closures or shore power.
11. For insurance requirements, confirm your coverage for all participants, vendors, and officials, and be prepared to provide proof of liability insurance.
12. Review the indemnification and hold harmless clause, signing and dating the agreement as required.
13. Attach any supporting documents that may strengthen your application, such as a route map, site plan, or information about the committee members and sponsors.
14. After completing all sections of the application, ensure everything is accurate and submit the form to the Events Committee either via email, fax, or in person.
15. Once submitted, await communication from the Events Committee regarding the approval of your application, and follow up if necessary.

Complete the Special Event Guidebook Application online now to ensure a successful event in Lake Placid!