Get Union College Missing Creditfuel Card Receipt Form - Unionky

Filling out the Union College Missing Credit/Fuel Card Receipt Form is an essential step for employees who need to report missing receipts accurately. This guide provides a clear, step-by-step approach to ensuring that you complete the form correctly and efficiently.

Follow the steps to complete your form accurately.

1. Press the ‘Get Form’ button to access the form and open it in your preferred editor.
2. Begin by entering your full name in the 'Employee Name' field. This identifies you as the person submitting the form.
3. Next, provide your department by filling in the 'Employee Department' field. This information helps categorize the submission accordingly.
4. Select the card type by marking either the 'Credit Card' or 'Fuel Card' checkbox, depending on which card the transaction pertains to.
5. Fill in the last four digits of the credit or fuel card in the designated space. This step is crucial for tracking and verifying the transaction.
6. Enter your department account number using the format __-___-______-_______. This number assists in correlating the transaction to your departmental budget.
7. In the 'Date of Credit/Fuel Card Transaction' field, provide the exact date when the transaction took place. Accurate dating is important for financial records.
8. Fill in the 'Vendor Name' section to indicate the business where the transaction occurred. This aids in transaction verification.
9. Complete the 'Vendor Location' field by specifying where the vendor is situated. This can be a city or state name, depending on the requirements.
10. In the 'Reason for missing receipt' section, succinctly explain why you are unable to produce the receipt. Be clear and concise to facilitate understanding.
11. Sign and date the form in the 'Employee Signature' and 'Date' fields. This indicates your acknowledgment of the information provided.
12. Finally, ensure that a representative from the business office provides their signature and date in the designated fields. This step confirms the approval of your submission.
13. Once all necessary information has been filled out, save your changes. You may choose to download the completed form, print it, or share it as required.

Ensure your submission is complete—file your documents online today.