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Organize Files in 5 Steps collecting all the paper from the different locations. deciding what you need to keep and what you need to toss. developing a system that reflects your main recurring activities and projects. having a filing system that allows you to find information quickly. keeping your system organized.

How to Create a Folder Structure - A Step-by-Step Guide Understand What You Have. The first step that you will need to accomplish is getting to know your content. ... Interview Your Users. ... Create Categories. ... Label Your Categories. ... Create the Navigation. ... Test and Iterate.

Create Hierarchical Folders and Subfolders You want to arrange your files by category and assign each category to a subfolder. Then, create more specific subfolders within those subfolders for different users, document types, and the like.

A file structure is the way files are organized on a computer. It's important because it helps you find the files you need. Adopting a file structure makes getting to the files you need as easy as possible. Specifically, it's to minimize the number of trips to the disk to get the data you're looking for.

Organize by Folders Do not leave your company files scattered all over your computer. Instead, organize them in folders based on dates, departments, or events. For example, if you had a recruiting mix, you can save all documents, photos, and videos related to the event under a folder named Recruiting Mix February 2020.

Option 1: Hierachical Method Be consistent. Structure your hierarchy logically. ... Keep folders and subfolders separate to reduce overlap. ... Keep subfolder categories narrow to restrict the number of files in each. ... Your Desktop is meant to be temporary storage.

How to Improve Your File Management Strategy Store Data in a Single Location. ... Create Hierarchical Folders and Subfolders. ... Use Filenames to Describe File Contents. ... Establish a Logical File Naming System. ... Prioritize Important Files. ... Use Shortcuts. ... Track Document Versions. ... Back Up Files Regularly.

Avoid Broad And Redundant Folder Names One folder structure best practice is to avoid having folders that compete with one another. Try not to create folders with overlapping categories. Instead, create folders which are distinct from one another, and use nesting to arrange them as needed.

The best folder structure will mimic the way you work. For example, if you're a freelance writer, your top-level folder may be Freelance projects, and within that folder, you have subfolders for the clients you write for, like Zapier, WIRED, and so on.