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INTERNATIONAL RECORDS MANAGEMENT TRUST start Module 4 PRESERVING ELECTRONIC RECORDS Training in Electronic Records Management TRAINING IN ELECTRONIC RECORDS MANAGEMENT MODULE 4 PRESERVING ELECTRONIC.

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An electronic record is any information created, used and retained in a form that only a computer can process. Electronic records include email, text messages, disaster recovery backup tape, and records that exist on portable media, such as memory sticks, BlackBerry devices, or PDAs.

Preservation Of Records Remove staples, paper clips, binder clips, rubber bands, etc. ... Straighten folded edges and pages. Do not use tape or other mending devices on papers. Avoid using Avery labels or other file labels which may separate from the folder.

Quick, Easy Document Access Files are never removed from their location, because it's all recorded digitally, so lost files become a thing of the past. It's also easy to restrict access to sensitive or confidential information, and ensure that every employee can access the information they need, any time.

Digital preservation is a process that preserves the integrity of electronic documents over time, ensuring that their legal and evidentiary value remains unaltered for as long as necessary.

Sources of Electronic Records include: • Born digital resources and digital surrogates created by [name of repository]; • Electronic records acquired by [name of repository] through purchase or donation; and • Electronic records licensed by [name of repository] with perpetual access and archival rights.

Records life cycle indicates the life span of a records as expressed in the five phases of creation, organization, searching/retrieval, utilization, maintenance, and final preservation/disposition(Robek, 1987).

The life span may be four months, or it may be permanent. A records life span is determined by how long it must be kept to meet legal, administrative, fiscal and historical purposes. Once determined, a record must be managed throughout its lifespan. The amount of time that a record must be kept is its legal retention.

Three fundamental preservation strategies are refreshment, migration, and emulation. These approaches are designed to preserve the integrity of digital objects and to retain the ability for users to retrieve, display, and use them in the face of continually changing technology.

The life cycle of records is a management concept that all records and information pass through three stages: creation, maintenance and use, and disposition.

There are three stages to the records life cycle: Creation: This is when records are initially created. Maintenance: This stage of the records life cycle consists of updating, modifying, and if necessary, moving records. Final disposition: The final stage is where records are destroyed, preferably shredded.

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© Copyright 1997-2025
airSlate Legal Forms, Inc.
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Form Packages
Adoption
Bankruptcy
Contractors
Divorce
Home Sales
Employment
Identity Theft
Incorporation
Landlord Tenant
Living Trust
Name Change
Personal Planning
Small Business
Wills & Estates
Packages A-Z
Form Categories
Affidavits
Bankruptcy
Bill of Sale
Corporate - LLC
Divorce
Employment
Identity Theft
Internet Technology
Landlord Tenant
Living Wills
Name Change
Power of Attorney
Real Estate
Small Estates
Wills
All Forms
Forms A-Z
Form Library
Customer Service
Terms of Service
DMCA Policy
About Us
Blog
Affiliates
Contact Us
Privacy Notice
Delete My Account
Site Map
Industries
Forms in Spanish
Localized Forms
State-specific Forms
Forms Kit
Legal Guides
Real Estate Handbook
All Guides
Prepared for You
Notarize
Incorporation services
Our Customers
For Consumers
For Small Business
For Attorneys
Our Sites
US Legal Forms
USLegal
FormsPass
pdfFiller
signNow
airSlate workflows
DocHub
Instapage
Social Media
Call us now toll free:
1-877-389-0141
As seen in:
  • USA Today logo picture
  • CBC News logo picture
  • LA Times logo picture
  • The Washington Post logo picture
  • AP logo picture
  • Forbes logo picture
© Copyright 1997-2025
airSlate Legal Forms, Inc.
3720 Flowood Dr, Flowood, Mississippi 39232