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SAMPLE - Budget Narrative SAMPLE (NOTE: The Budget Narrative is the justification of how and/or why a line item helps to meet the program deliverables.) A. Salary Total: $54,818.00 Program Director.

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How to fill out the Budget Narrative online

Filling out the Budget Narrative is essential for justifying the financial components of your program. This document outlines how resources will be allocated to effectively meet program deliverables and objectives. The following guide will help you navigate the process of completing the Budget Narrative online with clarity and confidence.

Follow the steps to complete your Budget Narrative online:

  1. Press the ‘Get Form’ button to access the Budget Narrative form and open it in your preferred editor.
  2. Begin with Section A: Salary. Clearly state the total budget for salaries and detail the roles of the Program Director, Program Coordinator, and Program Assistant. Indicate their annual salaries and the percentage of time they will be dedicating to the program.
  3. Move to Section B: Fringes. Calculate and outline all fringe benefits including FICA, Unemployment, Retirement, and Health Insurance costs associated with the salaries listed in the previous section.
  4. In Section C: Staff Development, describe the planned training and development expenses for staff, including total costs and the specific classes that will be attended.
  5. Proceed to Section D: Travel. Detail expected travel costs for each staff member, including miles traveled, reimbursement rates, and daily subsistence expenses.
  6. For Section E: Equipment Purchases, specify any equipment needed for program operations, detailing costs and purposes of the items being purchased.
  7. In Section F: Transportation-Recipient, explain the transportation costs necessary for families to participate in program activities, breaking down monthly and annual expenses.
  8. Next, fill out Section G: Medical Supplies and Expense, articulating any first-aid kits or medical supplies along with their total costs.
  9. In Section H: Cost of Space – Non Residential, outline monthly rent, utilities, and any other facility-associated costs, ensuring to clarify any pro-rated amounts.
  10. Continue to Section K: Other, detailing additional costs that do not fit into the previous categories, along with their justifications.
  11. Finally, review all sections for accuracy and completeness. Save your changes, and download, print, or share your completed Budget Narrative as required.

Complete your Budget Narrative online today to effectively manage your program's financial resources.

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Make a plan of how many hours of work will be needed to accomplish a task. Research the cost of equipment, supplies, and other expenses. any costs that may be unclear or that may raise questions with the reviewer. For staff positions, explain what the person in that position will do for the project.

What Should a Budget Narrative Include? Descriptions for every line item within the budget. Justifications for expenses related to the proposal or grant application. Elaborations on how indirect costs were estimated. Detailed explanations for the more substantial costs.

While the budget table gives the total cost for each category of the budget, the budget narrative gives the item by item breakdown for each category and shows the calculations used to derive the costs.

The budget narrative explains in a clear and concise manner the costs in each budget category, and which budget items will be covered by the grant and which ones will be covered by matching funds (e.g., cost-share or in-kind).

The purpose of the Budget Narrative is to supplement the brief information provided in the Budget Request. It should justify how the budget items are necessary to implement the project goals and objectives, and to accomplish the proposed outcomes.

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