Get Weymouth Public Schools Field Trip / Off Campus Request Form

Filling out the Weymouth Public Schools Field Trip / Off Campus Request Form is a crucial step in planning any school activity outside the school grounds. This guide provides clear and supportive instructions to help users complete the form online efficiently.

Follow the steps to successfully complete the form online.

1. Click ‘Get Form’ button to access the form and open it in your document editor.
2. Begin by filling in the school name and identifying the trip coordinator(s). Ensure the information entered is accurate to facilitate communication.
3. Input the grade levels and the specific discipline or courses related to the trip. This helps in categorizing the trip appropriately.
4. Provide the destination details, including place, town, and state. This information is essential for logistical arrangements.
5. Enter the name of the individual, company, or organization hosting or conducting the trip. This is important for establishing responsibility.
6. Fill in the date of request, along with the departure day, date, and time. Make sure to follow the required notification time of at least 10 days for approval.
7. Indicate the number of students participating in the trip. This will help in planning for transportation and accommodations.
8. Check the appropriate boxes for departure and return day, date, and time, ensuring clarity on the trip duration.
9. Select the mode of transportation by checking the appropriate options provided.
10. List the names of chaperones, making sure that all have completed a CORI check as required.
11. Answer whether substitutes are needed for the trip and specify how many if applicable. This helps in scheduling support staff.
12. Complete the funding section for substitutes, detailing if they will be paid from the school budget, a grant, or another source.
13. Consult with the school nurse regarding any medical concerns related to students, and ensure the nurse initials the form.
14. Input the necessary monetary information, including the number of buses needed, total costs, and admission fees. Note: write 'N/A' for no bus and '$0.00' for no cost.
15. Indicate if there is alternative funding for the trip. If yes, provide the source of that funding.
16. Attach a typed page to the form that describes the purpose of the trip and related activities, as well as answering the required questions regarding learning objectives and outcomes.
17. Ensure all required approvals have been obtained, including signatures and dates from the supervisor, principal, SPED director (if applicable), grants director (if applicable), and assistant superintendent.
18. Once all sections are complete, save changes to the document. You can then download, print, or share the completed form as needed.

Start completing the Weymouth Public Schools Field Trip / Off Campus Request Form online today to ensure a seamless planning process.