Get Verbal Warning Forms

Any verbal warning template should include: The basis of the warning. The outcome of the hearing. The disciplinary action being taken (if any) The impact on the employee. What the employee needs to improve and by when. The amount of time the verbal warning will be in effect.

There are two types of verbal warnings: informal verbal warnings and formal verbal warnings. An informal verbal warning is typically a discreet conversation between a supervisor and employee where the supervisor tells the employee that they need to stop doing something or make a change.

Should a verbal warning be confirmed in writing? It is advisable to confirm a verbal warning in writing for your records and to support any resulting or related disciplinary action against the employee.

I am writing to confirm that, following the hearing held on [date], you were given a verbal warning under the [disciplinary OR capability] procedure. The reason for the warning was that your [conduct OR performance] has been unsatisfactory in the following respect[s]: [set out misconduct OR unsatisfactory performance].

The law does not set any specific guidelines on how many verbal warnings should be given before issuing a written warning. However, it is generally recommended that for minor conduct issues such as lateness, you give at least three verbal warnings before progressing to a written warning.

A verbal warning, often called an unwritten warning, is a disciplinary method in which a supervisor orally notifies an employee of their unsatisfactory behavior and makes recommendations for improving performance. Verbal warnings may take place during a conversation in person or over the phone.

Any verbal warning template should include: The basis of the warning. The outcome of the hearing. The disciplinary action being taken (if any) The impact on the employee. What the employee needs to improve and by when. The amount of time the verbal warning will be in effect.