Get Request To Close Purchase Order Form - University Of Massachusetts - Media Umassp

Filling out the Request To Close Purchase Order Form for the University of Massachusetts can be straightforward with clear guidance. This document is essential for formally closing a purchase order and requires specific details to ensure proper processing.

Follow the steps to complete your request online

1. Press the ‘Get Form’ button to access the form and open it in the editor.
2. In the 'Requestor' section, enter your name as the individual requesting the closure of the purchase order.
3. Provide your signature in the designated area to confirm your request.
4. Fill in the date when you are submitting the form.
5. Obtain the signature of your supervisor to authorize the request.
6. Input the date for the supervisor's signature.
7. Fill out the 'Contact Department' and 'Contact Telephone' fields to provide details for follow-up.
8. In the 'Comments' section, include any additional notes relevant to the closure of the purchase order.
9. Answer the questions regarding the purchase order, starting with whether the contract has reached its termination date by selecting 'YES' or 'NO'.
10. If applicable, provide the vendor's name and vendor ID.
11. Indicate the contract termination date and enter the purchase order balance.
12. Specify whether all goods or services have been delivered by answering 'YES' or 'NO'.
13. Indicate whether the vendor has been informed that the purchase order is now closed.
14. Enter the purchase order number for reference.
15. If there has been no voucher activity, select 'YES' to forward the document to Procurement.
16. Answer the query about previous activity on the purchase order, and if there has been activity, specify the most recent voucher number.
17. Indicate whether a zero voucher is required by selecting 'YES' or 'NO'.
18. After filling out all sections, review the form for accuracy, and proceed to save changes, download, print, or share the completed form as needed.

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