Get Conference Request Justification Form Template

Filling out the Conference Request Justification Form Template is an essential step for anyone organizing a conference that requires official approval. This guide provides clear and detailed instructions to help users complete the form efficiently and accurately.

Follow the steps to successfully complete the form

1. Click 'Get Form' button to obtain the form and access it in the provided format.
2. Fill in the operating or staff division information by selecting the appropriate division from the dropdown list and entering your office details.
3. Describe the conference by providing the title/topic and its purpose in the corresponding fields. Ensure that this description reflects the goals of the conference clearly.
4. In the justification section, explain how the conference supports the mission of your operating or staff division. Be specific about its alignment with organizational goals.
5. Justify the frequency of the conference, detailing its regular scheduling and providing dates for prior conferences. Include attendance size trends to support your explanation.
6. Enter the conference dates in the specified fields for both start and end dates. Justify the number of days required by explaining why the conference cannot be shortened.
7. Complete the location details by entering the venue name, city, state, or country where the conference will be held.
8. If applicable, provide justification for using non-federal space, detailing why this venue was selected over federally controlled facilities.
9. Define the target audience by describing their profession and estimating the total number of attendees, including separate counts for federal and non-federal attendees.
10. Detail the cost information by estimating total costs and breaking down individual expenses such as contractor costs, travel, and registration fees. Be concise and accurate.
11. Complete the requestor information section with your name, title, and office. Ensure that the OPDIV/STAFFDIV approval signatures are properly filled out.
12. After ensuring all fields are completed and reviewed, save any changes made to the document. You may also choose to download, print, or share the document as necessary.

Begin filling out your Conference Request Justification Form Template online today to ensure your conference gets the approval it needs.