Get Municipal Records Retention - Secretary Of The Commonwealth - Sec State Ma

This guide provides comprehensive instructions on how to effectively fill out the Municipal Records Retention form from the Secretary of the Commonwealth, Massachusetts. Designed for ease of use, this guide will walk you through each section of the form to ensure that you complete it accurately.

Follow the steps to complete the Municipal Records Retention form online.

1. Begin by obtaining the form. Click the ‘Get Form’ button to access the Municipal Records Retention form online.
2. Fill in the basic information required at the top of the form, including the name of the municipal entity, date, and relevant contact details.
3. In section two, provide a detailed description of the records that you are requesting retention for. Be as specific as possible to ensure clarity.
4. Specify the inclusive dates for the records in question to document the time span of the data you are covering.
5. Indicate the total approximate volume of records proposed for retention, specifying whether they are in cubic feet, file drawers, or boxes.
6. Ensure that you are adhering to the correct retention schedules as described in the guidelines provided by the Secretary of the Commonwealth. If unsure, refer to the retention schedule section.
7. Include your name and position as the records custodian, as well as any necessary signatures required by your department.
8. Review the entire form to ensure all fields are completed accurately and that no information is missing.
9. Submit the completed form electronically as instructed on the platform, ensuring you keep a copy for your records.
10. After submission, await confirmation of receipt and any subsequent instructions from the Secretary of the Commonwealth's office regarding your records retention request.

Start managing your municipal records effectively by completing the Municipal Records Retention form online today!