Get Expense Reports Form

Filling out the Expense Reports Form accurately is essential for timely reimbursement of expenses incurred during your participation in ACM events. This guide provides a clear step-by-step process to assist users in completing the form online.

Follow the steps to complete your Expense Reports Form effectively.

1. Click ‘Get Form’ button to obtain the form and open it in a suitable editor.
2. Begin by filling in your personal details in the designated fields. Enter your name, ACM student member number, and address clearly to ensure accurate identification.
3. Document the dates of your expenses. Use the provided spaces to indicate the specific dates related to your conference attendance and list them accordingly.
4. In the ‘Expense’ section, specify each expense category you are claiming. Accurately enter amounts for air travel, rail transport, taxi or limo services, hotel stays, meals, business meals, auto mileage, parking, tolls, tips, registration fees, and any miscellaneous expenses.
5. For auto mileage, provide details including the starting point, destination, and total distance traveled. Remember to calculate your mileage reimbursement at 56 cents per mile.
6. For meal expenses, note that they should not exceed $50 in the U.S. or $60 in non-U.S. locations per day. Include the date, location, subject of the meeting, and names of attendees.
7. In the Explanation of Expenses section, provide clarity on any expenditures that require further context. If necessary, attach an additional sheet.
8. If you are an international student requiring a wire transfer, ensure you provide accurate bank information, including the bank name, swift code, name on the account, and account number.
9. Make sure to attach all receipts for expenses exceeding $25. This is crucial for processing your reimbursement.
10. Once all fields are thoroughly filled, review your form for completeness and accuracy. You can then save your changes, download the completed form, print it for records, or share it as needed.

Start completing your documents online today for a seamless reimbursement process.