Get Single/sole Source Justification Form - Nova Southeastern University - Nova

Filling out the Single/Sole Source Justification Form is an essential process for procuring products or services when only one vendor is available to meet your project needs. This guide provides clear and comprehensive instructions for completing the form accurately and efficiently.

Follow the steps to successfully complete the form.

1. Press the ‘Get Form’ button to access the Single/Sole Source Justification Form and open it for editing.
2. Part I: General Requester Information. Fill in your department name, purchase requisition number (if applicable), your name as the principal investigator or requester, your phone number, email address, and total amount of purchase. Ensure all fields are completed with accurate information.
3. Part II: Vendor Information. Enter the vendor's name, complete address, contact name, phone number, and email. This section is crucial as it identifies the vendor you are proposing for the purchase.
4. Part III: Description of Purchase. Answer the questions presented regarding technology-related requests, facilities-related requests, services requests, and if the request is managed by the Office of Sponsored Programs. Provide any necessary details or attach the scope of work for services.
5. Part IV: Sole/Single Source Justification. Select the applicable reasons for the sole or single source request. Use the provided space to describe the unique characteristics of the product or service, ensuring clarity and detail.
6. Part V: Confirmation of Documentation. Verify that you have attached the required documentation supporting your justification. Confirm by selecting 'Yes' or 'No.'
7. Part VI: Single/Sole Source Effective Term. Indicate the effective term for the request if applicable. Briefly detail any special circumstances as required.
8. Part VII: Requesting Department Approvals. Obtain signatures from both the requester and the designated director, dean, or vice president, alongside the respective dates.
9. Part VIII: Office of Procurement Management Verification. If applicable, provide space for the Director of Procurement's signature, ensuring all necessary reviews are completed.
10. Review the entire form for any errors or missing information. Once finalized, save your changes. You can choose to download, print, or share the completed form as needed.

Begin filling out your Single/Sole Source Justification Form online today to ensure a smooth procurement process.