Get Purchase Order Reimbursement Form - Federal Way Public Schools - Schools Fwps

Filling out the Purchase Order Reimbursement Form for Federal Way Public Schools can be straightforward when you have a clear guide. This document outlines the necessary steps to complete the form accurately and efficiently, ensuring you submit a reimbursement claim successfully.

Follow the steps to complete your form online.

1. Click ‘Get Form’ button to obtain the form and open it in the designated editor.
2. Begin by entering your Vendor or Employee ID number at the top of the form. This is crucial for identification.
3. Fill in the 'Date' field to indicate when the form is being submitted.
4. Complete the 'Originated by' section with your name to signify who is making this reimbursement request.
5. In the 'Vendor Name' field, provide the name of the supplier or service provider related to the reimbursement.
6. Include your signature and print your name on the form to validate the request.
7. Identify the recipient of the reimbursement by filling in the 'End user’s name' and the associated department, sport, or club.
8. Provide the vendor's phone number and fax number to ensure you can be reached for follow-up or verification.
9. Select the appropriate budget category by circling one option such as ASB, Grant, or Other.
10. Input the relevant 'Unit of Measure', 'Quantity', 'Stock #', and 'Description' of the items or services being claimed.
11. Specify the 'Building' where the items or services were utilized and indicate if there is a resale aspect.
12. Enter the 'Unit Price' and calculate the 'Extension' (Unit Price multiplied by Quantity).
13. Add any applicable shipping and handling costs to arrive at your subtotal.
14. Calculate the Washington State Sales Tax (9.5%) on the subtotal and include it in the total calculation.
15. Affirm the certification statement confirming that the materials were supplied and services rendered by signing your name.
16. In the 'Approvals' section, obtain necessary signatures from the department head and the ASB advisors to complete the approval process.
17. Make sure the principal or assistant principal approves your request by including their signature and the date.
18. Finally, attach original receipts to the back of the form as required and submit your completed form according to specified guidelines.
19. Save your changes, if applicable, and download or print the form for your records before sharing it as necessary.

Complete your Purchase Order Reimbursement Form online to ensure prompt processing and reimbursement.