Get Lost Receipt Form - Afd - Cal Poly - Afd Calpoly

Filling out the Lost Receipt Form is an essential step when you have misplaced a receipt, invoice, or supporting documentation for university-related expenses. This guide will provide clear, step-by-step instructions on how to complete the form online, ensuring you have the necessary information to submit your request.

Follow the steps to accurately complete the Lost Receipt Form online.

1. Click 'Get Form' button to access the Lost Receipt Form. This will allow you to open the form in an editable format.
2. Enter today's date in the designated field. This will help document when the form is being submitted.
3. Fill in the department from which the purchase was made. This informs the processing office about the relevant department responsible for the expenditure.
4. Provide the purchaser's name. This indicates who made the purchase related to the missing receipt.
5. Input the date of purchase. This field helps establish the timing of the transaction for record-keeping purposes.
6. Enter the vendor's name, or the business from which the items were purchased, for clarity.
7. Fill in the vendor's full address. This information adds detail to the vendor identification for invoicing purposes.
8. State the reason(s) why the itemized receipt was not obtained. Be as detailed as possible to justify the request.
9. List the quantity of items purchased along with their description in the appropriate fields. This provides clarity on what was acquired.
10. Enter the unit price for each item. This indicates the cost per unit of the items purchased.
11. Include the extended price for the total cost of each item, calculated as quantity times unit price.
12. Document any applicable tax, shipping, or freight costs that were part of the overall expenditure.
13. Calculate the total expenditure, including the sum of all itemized costs, taxes, shipping, and freight. This should be placed in the total field.
14. Affix your signature as the purchaser, confirming the accuracy of the provided information and acceptance of the responsibility for the lost receipt.
15. Include the date of your signature to record when the form was completed.
16. Print the approving official's name and obtain their signature to ensure the form is validated before submission.
17. Date the approving official's signature to document when approval was granted.
18. Once all sections are filled out correctly, save the changes made to the document. You can also download, print, or share the completed form as necessary.

Start completing your Lost Receipt Form online now to ensure timely processing of your request.