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Get Emergency Purchase Justification
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How to fill out the Emergency Purchase Justification online
The Emergency Purchase Justification Form is essential for addressing urgent procurement needs that arise due to unforeseen circumstances. This guide provides step-by-step instructions to help you accurately complete the form online, ensuring that all necessary information is provided for approval.
Follow the steps to complete the Emergency Purchase Justification online.
- Click the ‘Get Form’ button to access the Emergency Purchase Justification Form and open it in your preferred editor.
- In the first section, enter the estimated purchase order amount. This should reflect the total expected cost associated with the emergency procurement.
- Next, fill in the recommended vendor's name, address, and contact information. Ensure you attach any quotes received for the procurement, as this supports your justification.
- Clearly state the reason for the emergency purchase. Describe the emergency situation and provide context, ensuring it conveys the urgency and necessity of the procurement.
- Detail the financial or operational risks that will arise if the needs are not addressed immediately. Be specific about the consequences to provide a clear justification.
- Explain why the needs could not be anticipated, making it clear why traditional procurement processes were not feasible in this situation.
- Complete the fields for the requester, department, preparer, and date. Ensure all names and details are accurately filled in.
- Sign the certification statement, confirming the accuracy of your justification. The department or division manager signature is also required in this section.
- Submit the form as prompted by your editor. You can save changes, download a copy, print the form, or share it with relevant parties to ensure proper handling.
Complete your Emergency Purchase Justification online today to ensure urgent needs are addressed promptly.
Emergency Purchase Orders. Emergency is defined as a sudden, unexpected occurrence that poses a clear and imminent danger. It requires immediate action to prevent or mitigate the loss or impairment of life, health, property or essential services. A department may require goods or services on an emergency basis.
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