Get Please Make Sure That All Information (including "yes" "no" Questions) Is

Filling out the Please Make Sure That All Information (including 'yes' 'no' Questions) Is form accurately is vital for your reimbursement process. This guide provides step-by-step instructions to help ensure all necessary details are entered correctly.

Follow the steps to successfully complete your expense worksheet.

1. Click the ‘Get Form’ button to obtain the form and open it in your preferred document editor.
2. Fill in your personal information, including your name, social security number, cost center, program code, phone number, mailstop, cost account, group, and work package.
3. Indicate the dates of your official business travel by entering the starting and ending dates in the designated fields. Specify the city where the business occurred.
4. For airfare, enter the airline, departure city, arrival city, and whether the airfare was LANL issued for each trip. If there are any unused tickets, check the airfare refund box.
5. Document gasoline expenses by recording the total amount for gasoline used during the trip.
6. Record local transportation expenses such as taxis or public transport costs.
7. Fill in parking expenses incurred during your trip.
8. For private auto travel, provide the departure and arrival cities and total miles driven. Multiply the total miles by the current mileage rate to find your reimbursement amount.
9. List rental car information for each rental, including state, city, company name, number of rental days, and total costs associated.
10. Calculate your meals and incidentals based on the allowable maximum rates for each travel day.
11. Indicate lodging details, including city, state, number of nights, and total lodging costs for each stay.
12. Provide other relevant expense details, including official phone charges and ATM fees.
13. Check whether registration fees were Lab issued and indicate the total amount.
14. Reiterate total trip expenses, deduct any advances, and calculate the estimated amount due to the traveler.
15. Complete the split coding section if applicable, detailing the cost center, program code, and percentage allocation.
16. Finalizing the form, ensure you sign and date for certification. Indicate check disbursement details, including where to send your reimbursement if it differs from your mailstop.
17. After reviewing your entries for accuracy, save changes made to the form, then download, print, or share as needed.

Complete your travel expense worksheet online today to facilitate timely reimbursement.