Get Report Of Shipment Received Over

Filling out the Report Of Shipment Received Over is essential for accurately documenting any discrepancies related to shipments, such as overages, shortages, or damages. This guide will walk you through each section of the form to ensure you complete it correctly and efficiently.

Follow the steps to fill out the Report Of Shipment Received Over online

1. Click ‘Get Form’ button to obtain the form and open it in the appropriate online editor.
2. In Section A, begin by entering the name of the commodity in the first field. This is a straightforward entry that identifies what is being reported.
3. For the second field, indicate the type of packaging. Examples include case sizes or bag weights that detail how the commodity is shipped.
4. In the third field, record the contract number associated with the shipment. This will help in tracking and referencing the transaction.
5. Enter the delivery order number in the indicated field to facilitate the processing of the shipment.
6. For the notice to deliver number, provide the identification shown in the upper right of the relevant documentation.
7. Select the method of delivery by checking one of the boxes (rail, truck, piggyback) that best describes how the shipment was delivered.
8. Document the railroad car number, truck number, or piggyback number in the designated box.
9. Record both the starting and completion dates and times for when the unloading of the shipment took place.
10. If the shipment is overseas, include the ocean bill of lading number in the final field of Section A.
11. Shift to Section B, starting with the quantity of goods reported shipped as per the original documentation.
12. Next, state the actual amount received in good condition, aligning with the quantity reported.
13. Indicate any overage by entering the number of units received beyond what was reported, marking it in the appropriate section.
14. Conversely, report any shortages by entering the number of units that were not delivered according to initial estimates.
15. For units received that were damaged, input that number as listed in the specific area for damages.
16. Complete the checklist regarding how the damage or discrepancy was discovered, selecting options such as 'before unloading' or 'during unloading'.
17. Fill in the details regarding the carrier's agent presence during unloading, noting whether they were present.
18. Record the inbound seal numbers and conditions of the seals in the fields provided for both inbound and outbound seal numbers.
19. If applicable, complete carrier's agent notification details, including name, date notified, and the method of notification.
20. Finally, in the consignee certification area, confirm that the information is accurate by signing and dating the form.
21. Complete the carrier certification section by acquiring the signature of the carrier's agent, if possible, and noting the carrier's information.
22. Once all sections are completed, you can save the form, download it to your device, print it, or share it as required.

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