Get Student Cumulative File Checklist

Filling out the Student Cumulative File Checklist is an essential process for ensuring that student records are properly maintained. This guide will walk you through each section of the checklist, providing clear and user-friendly instructions to help you complete the form effectively.

Follow the steps to fill out the checklist accurately and efficiently.

1. Press the ‘Get Form’ button to access the checklist and open it in your chosen editor.
2. Begin with the Records Data Disclosure Form. Ensure that all required information is accurately filled out, including the student's name and any relevant details pertaining to data disclosure.
3. For the Transfer Information section, provide any necessary details about the student's previous educational institutions or transfers.
4. Fill out the Contents Order of Student Cumulative Record Form. Organize the information as prescribed.
5. Complete the Student Registration Form and include a Parental Affirmation regarding the student’s previous suspension or expulsion, if applicable.
6. In the Birth Information section, accurately record the student’s legal name, birth date, birthplace, gender, and birth certificate number. Ensure parents' names are noted exactly as on the birth certificate, but remember to return the birth certificate copy to the parent.
7. Document the social security number in the designated field. If a waiver is required, make sure a signed waiver form is kept in the cumulative folder, without retaining a copy of the Social Security Card.
8. Include Guardianship and Custody Documents, ensuring that all relevant papers are filled out.
9. Fill out the Medical Examination Form with Immunizations, certified by a health professional.
10. Complete the Student Health History Form, focusing on any health issues or considerations.
11. Include the New Entrant Screening Form, ensuring that it is the most recent and placed on top.
12. If applicable, fill out the Photo Eye Evaluation Permission Form.
13. Document the Cumulative Wellness Related Fitness Form.
14. Include the Green Home Language Survey.
15. Add the Test Data Sheet, ensuring all assessments are recorded.
16. Attach the most recent Report Cards, stacking them with the latest on top.
17. Include any Formal Correspondence regarding the specific student.
18. Document all Special Education Information and/or 504 Information, as applicable.
19. Include the Acceptable Computer System Use Agreement.
20. Fill out the Publication Permission Form.
21. Ensure the Handbook Parent Signature Page is completed and included.
22. Lastly, make sure to include any Official Discipline Files. For students transferring out of the district, printouts from SASI should be added, while any Principal’s paper discipline files will transfer when the student moves within the district.
23. Review all information entered for accuracy. After completing the form, you can save changes, download a copy, print it, or share the checklist as needed.

Start filling out the Student Cumulative File Checklist online today to ensure accurate record-keeping.