Get Audit Form & Checklist (fillable) - 24th District Pta - 24thpta

This guide provides step-by-step instructions for completing the Audit Form & Checklist, ensuring that all relevant financial records are properly reviewed and documented. Following these directions will help maintain transparency and accuracy in your audit process.

Follow the steps to complete the Audit Form & Checklist effectively.

1. Press the ‘Get Form’ button to obtain the Audit Form & Checklist and open it in your preferred editor.
2. Begin with the 'Unit Name' field and enter the name of your PTA unit.
3. In the 'Date' section, input the date on which you are completing the audit.
4. Review the checklist items under 'Description' and mark each applicable item, such as bylaws, budgets, and financial reports. Ensure you have all necessary documents ready for verification.
5. For the 'Financial records provided' section, confirm that the starting balance records match the figures in your checkbook register, ledger, and treasurer’s report.
6. Complete the 'Bank Reconciliation' section. Verify that all bank statements have been reconciled since the last audit, and that ending balances agree with the last bank statement adjusted for outstanding checks and deposits.
7. In the 'Membership' section, record total memberships and associated dues. Be sure to check that these amounts match what has been sent to the council/district PTA.
8. Under 'Insurance,' confirm the premium(s) have been forwarded to the appropriate council/district PTA by the due date.
9. Fill in the 'Minutes' section, ensuring all expenditures are approved and recorded in both executive board and association minutes.
10. In the 'Authorizations for Payment' section, check that all authorizations match checks written, include receipt/bill attachments, and are for approved amounts.
11. For 'Income,' ensure that all deposits made are supported and that cash verification forms used meet the criteria outlined.
12. Complete the sections related to the financial secretary and treasurer reports, confirming they are filed monthly and that all reports correlate accurately.
13. Fill out the 'Committee Reports' section, ensuring all reports for fundraisers are submitted or reflected in the minutes.
14. Verify all necessary reporting forms and tax returns have been completed as indicated in the 'Reporting Forms and Tax Returns' section.
15. Complete the 'Audit Reports' section detailing the fiscal year, bank details, and balances on hand. Make sure these totals align with your documentation.
16. Check for any signs of mismanagement and, if necessary, contact your district PTA president for assistance.
17. After reviewing all sections, save changes to the document, and consider downloading or printing a copy for your records.

Start filling out the Audit Form & Checklist online to ensure your PTA's financial transparency and compliance.