Get Outstation Travel Reimbursement Form Location :

Filling out the Outstation Travel Reimbursement Form is an essential task for employees seeking to reclaim travel expenses incurred during work-related trips. This guide provides clear, step-by-step instructions to ensure the process is straightforward and efficient.

Follow the steps to complete your reimbursement form accurately.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in your personal information at the top of the form including your name, employee number, and the date of submitting the form.
3. Indicate the purpose of your travel in the designated field.
4. Section A: Fare directly paid. Enter details of your travel, including the date, from and to locations, mode of transport, purpose, and total fare. Provide your PNR or ticket number and any relevant remarks.
5. Section B: Local conveyance. Document local travel within the city during your trip. Fill out the date and total amount for local conveyance expenses.
6. Section C: Food expenses. Specify the date and total amount spent on food during the trip.
7. Section D: Accommodation charges. Enter the date, particulars of accommodation, and the total amount spent.
8. Section E: Petty cash purchases for projects or official work. List the date, particulars, and amount of any petty cash expenses incurred.
9. Section F: Miscellaneous expenses. Note any additional expenses with the date, remarks, and amount.
10. At the bottom of the form, calculate the total amount claimed from all sections (A through F) and write this in both numbers and words.
11. Attach all relevant cash receipts and bills as proof of your expenditures.
12. Lastly, obtain the necessary approvals by having your form signed by the approved person, checked by another person, and finally submitted by you.
13. Once completed, save your changes, and you can download, print, or share the form as needed.

Complete your Outstation Travel Reimbursement Form online today to ensure prompt processing of your expenses.