Get 4001a (f) Off Site Activity Form - Brandon School Division

The 4001a (F) Off Site Activity Form is essential for planning off-site activities within the Brandon School Division. This guide provides clear, step-by-step instructions on how to complete the form online, ensuring an efficient and organized process for educators and planners.

Follow the steps to fill out the form accurately and effectively.

1. Click the ‘Get Form’ button to access the form and open it in the appropriate editor.
2. Begin by entering the school name in the designated field. Ensure that the information is accurate to avoid any administrative issues.
3. Specify the learning community (LC) to which your school belongs.
4. Fill in the destination of the trip. If applicable, include the name of the service provider facilitating the trip.
5. Indicate the required approval by selecting the appropriate checkbox based on who needs to approve the activity: Principal, Principal & Superintendent, or all three.
6. Provide relevant contact information by filling in the phone and fax numbers.
7. Enter the departure and return dates, along with the respective departure and return times.
8. If the trip involves a service provider, list the contact person and their phone number.
9. Select the grade level of the students participating by checking the appropriate box.
10. Indicate the total number of students and adults by entering the counts in the designated fields.
11. If applicable, note the date of the last visit to the site.
12. Define the student/adult ratio for supervision purposes.
13. Specify if you or another supervising adult will be on site for the entire trip and provide a schedule if not.
14. Detail any special skills or training that may apply to the teachers or volunteers in charge.
15. Select and provide the method of transportation by checking off one of the options that apply.
16. Complete the requirements checklist by checking off all necessary items to ensure preparedness.
17. For C and D trips only, provide an estimated cost breakdown for various expenses, including transportation and accommodation.
18. List the source of funding for the trip, detailing any anticipated contributions from school funds, fees, or fundraising.
19. Complete the educational purpose section by answering the prompts regarding the planned program and expected educational outcomes.
20. If necessary, provide contact information for hotels or host facilities.
21. Outline your emergency preparedness measures by checking off the items that apply.
22. Enter the names and dates for all signatures required, including those of the teachers-in-charge, principal, and superintendents.
23. After completing the form, you can save changes, download, print, or share it as needed.

Complete your form online today to ensure a successful off-site activity planning process.