Get Local Government Records Destruction Notice Form - Auburn City ... - Images Pcmac

The Local Government Records Destruction Notice Form is an essential document for managing the destruction of records in compliance with regulations. This guide provides clear, step-by-step instructions to ensure you fill out the form correctly and effectively.

Follow the steps to successfully complete the Local Government Records Destruction Notice Form.

1. Press the ‘Get Form’ button to access the Local Government Records Destruction Notice Form. This will open the form in a suitable format for you to fill out.
2. Enter the date you are completing the notice in the designated date field at the top of the form.
3. In the Local Government section, provide the name of your county or municipality responsible for the records.
4. Fill in the Department field with the principal administrative unit that oversees the records, such as the county commission or city clerk's office.
5. Specify the Program Unit by listing the specific unit within the department where the record destruction originates.
6. Select the Method of Destruction by checking the appropriate box to indicate how the records will be destroyed (e.g., shredding, landfill, etc.).
7. Indicate the intended Date of Destruction. Make sure it is at least ten days after you submit the notice if you want a review.
8. Record the total Cubic Feet Destroyed based on the calculations provided in the instructions.
9. Sign the document in the Signature and Title of Authorizing Official section, ensuring that a responsible person is certifying the notice.
10. Complete the Name/Telephone Number of Person Completing Notice field, ensuring it is a contact who handles the records daily.
11. In the RDA Record Number section, list the number that corresponds to the record title in your records disposition authority.
12. For each record identified, provide the Number of Boxes/Reels/Books to specify how many containers of records are being destroyed.
13. Indicate the Records Title as shown in your RDA, including any variant titles for clarity.
14. Detail the Date Span of Records to be Destroyed to clarify which records are affected.
15. Finally, record the Date of Last Audit to demonstrate compliance with audit requirements.
16. After the records have been destroyed, the individual who witnessed the destruction should complete the last line of the notice, indicating their name, title, and the date.

Complete your Local Government Records Destruction Notice Form online today for efficient records management!