Get Travel Authorization Form - Phoenix College - Mesacc

Filling out the travel authorization form is essential for ensuring proper approval for trips associated with Phoenix College - Mesacc. This guide provides step-by-step instructions to help users navigate the form with ease.

Follow the steps to complete your travel authorization form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering your employee ID number in the designated field. This number helps to identify you within the college's system.
3. Fill in today's date in the provided section to record when the form is completed.
4. Indicate your college affiliation by selecting 'Phoenix College' from the drop-down menu.
5. Enter the department you work in to link your travel with the appropriate administrative unit.
6. Select your employee group to categorize your employment status within the college.
7. Provide the destination where the travel will occur, ensuring clarity for the approval process.
8. Indicate whether you are attending as a representative of the MCCCD by selecting 'Yes' or 'No' in the appropriate section.
9. Describe the activity or purpose of the trip in detail in the 'Activity' section.
10. Confirm if the annual travel acknowledgement has been completed by selecting 'Yes' or 'No.'
11. List the travel dates in the 'Dates' field. Ensure all relevant dates are included.
12. If applicable, indicate any personal travel dates in the designated section.
13. For faculty members, specify if a substitute will be employed during your absence by selecting 'Yes' or 'No.'
14. Choose the mode of transportation you plan to use for the trip by checking the appropriate options for personal vehicle, district vehicle, plane, or other forms of transport.
15. Fill in the account numbers and amounts for travel funding in the sections provided, ensuring accurate entries.
16. Itemize your estimated costs in the relevant sections for airfare, lodging, registration fee, meals/per diem, rental car, telecommunication, parking fees, local transportation, and any other costs, ensuring totals are calculated correctly.
17. Attach any necessary explanations regarding travel justification in the designated section, detailing how the trip relates to your role and the benefits expected.
18. Once all sections are completed, review your entries for accuracy. Save changes, download, print, or share the form as needed.

Complete your travel authorization form online to ensure a smooth approval process.