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Schedule No. DEPARTMENT OF GENERAL SERVICES RECORDS MANAGEMENT DIVISION Page of RECORDS RETENTION AND DISPOSAL SCHEDULE Agency Division/Unit Item No. Description Schedule Approved by Department, Agency,.

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If relating to an account, the retention period is for six years after the date the account is closed. For books and records, it is for six years after the books or records were made.

A Records Retention and Disposal Schedule (RRDS) is an IM disposition authority used for the management of operational records specific to a department or other public body.

An organization should only retain data for as long as it's needed, whether that's six months or six years. Retaining data longer than necessary takes up unnecessary storage space and costs more than needed.

Per 2 CFR 200.334, “Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, ...

Count the time from the date the retention period begins, retain the set of records for the indicated time, and then destroy the records when the retention period has ended. In the event of pending or actual audit or litigation, the retention period is suspended until the matter has been resolved.

A retention schedule and policy should be viewed as dynamic. The retention schedule should be reviewed periodically (approximately every 18 to 24 months) to determine the impact of legal changes upon retention periods.

Document retention guidelines typically require businesses to store records for one, three or seven years. In some cases, you will need to keep the records forever. If you're unsure what to keep and what to shred, your accountant, lawyer and state record-keeping agency may provide guidance.

A retention schedule is a list of the types of records (record series) created, received, and used by an institution along with information on how long to keep them and when to delete them.

Always amend retention periods for records on retention schedules when changes impact keeping, transferring, or disposing of agency records. Records retention schedules must be updated and revised every five years after the required inventory and review process.

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© Copyright 1997-2025
airSlate Legal Forms, Inc.
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Form Packages
Adoption
Bankruptcy
Contractors
Divorce
Home Sales
Employment
Identity Theft
Incorporation
Landlord Tenant
Living Trust
Name Change
Personal Planning
Small Business
Wills & Estates
Packages A-Z
Form Categories
Affidavits
Bankruptcy
Bill of Sale
Corporate - LLC
Divorce
Employment
Identity Theft
Internet Technology
Landlord Tenant
Living Wills
Name Change
Power of Attorney
Real Estate
Small Estates
Wills
All Forms
Forms A-Z
Form Library
Customer Service
Terms of Service
Content Takedown Policy
About Us
Blog
Affiliates
Contact Us
Privacy Notice
Delete My Account
Site Map
Industries
Forms in Spanish
Localized Forms
State-specific Forms
Forms Kit
Legal Guides
Real Estate Handbook
All Guides
Prepared for You
Notarize
Incorporation services
Our Customers
For Consumers
For Small Business
For Attorneys
Our Sites
US Legal Forms
USLegal
FormsPass
pdfFiller
signNow
airSlate workflows
DocHub
Instapage
Social Media
Call us now toll free:
+1 833 426 79 33
As seen in:
  • USA Today logo picture
  • CBC News logo picture
  • LA Times logo picture
  • The Washington Post logo picture
  • AP logo picture
  • Forbes logo picture
© Copyright 1997-2025
airSlate Legal Forms, Inc.
3720 Flowood Dr, Flowood, Mississippi 39232