Get Motor Pool Vehicle Request Form - Fiscal Gmu

Filling out the Motor Pool Vehicle Request Form - Fiscal Gmu is essential for securing a vehicle for university-related transportation needs. This guide provides clear, step-by-step instructions on completing the form effectively to ensure all necessary information is captured.

Follow the steps to complete the vehicle request form online.

1. Click ‘Get Form’ button to access the form and open it in your preferred editor.
2. In the 'Requestor' field, enter your name followed by your email address and extension number. This identifies who is making the request.
3. Indicate the number of passengers by filling in the respective fields for Faculty, Staff, Students, and Others. This helps ensure adequate seating.
4. List the names of all passengers. If necessary, you can use a separate sheet and fax it to the appropriate department.
5. Specify the destination by filling in the location, city, and state fields. Note that trips exceeding 500 miles require prior approval from Risk Management.
6. Set the pick-up and return day and time to facilitate scheduling.
7. Choose the type of vehicle you are requesting, and include the quantity needed if more than one. Options include car, golf cart, minivan, and maxi van.
8. If needed, select any available vehicle add-ons such as GPS, EZ-Pass, or luggage turtles, noting that luggage turtles are only available for mini and maxi vans.
9. Fill in your department name and budget code to ensure appropriate financial tracking.
10. Clearly state the educational objective or purpose of the trip, as this helps establish the legitimacy of your request.
11. Have the driver sign and print their name, along with the date. This confirms that they agree to the terms of use.
12. Finally, ensure that the department chair or authorized designee signs and prints their name, along with the date, to provide necessary authorization.
13. Once all sections are completed, save your changes, and choose to download, print, or share the form as needed.

Complete your Motor Pool Vehicle Request Form online today to ensure your transportation needs are met effectively.