Get General Voucher Format

Filling out the General Voucher Format is an important task that ensures proper documentation of financial transactions. This guide will walk you through each step needed to complete the form online accurately and efficiently.

Follow the steps to complete your General Voucher Format online

1. Click ‘Get Form’ button to obtain the General Voucher Format and open it in the online editor.
2. Enter the date of the transaction in the designated 'DATE' field. Ensure this is the date on which the transaction occurred.
3. Fill in the 'DOCUMENT NO.' field with the relevant document number to identify your voucher.
4. In the 'FOAPAL' section, input the Fund, Organization, Account, Activity Code, and Location to accurately reflect where the funds are coming from and going to.
5. Complete the 'CROSS-SALE REFERENCE' section with any pertinent cross-reference identifiers that may be required.
6. Specify the 'AMOUNT' of the transaction in either the 'DR' (Debit) or 'CR' (Credit) column, depending on the nature of the transaction.
7. Calculate and enter the total amount of the transaction in the 'TOTAL' field.
8. Identify the purpose of the journal entry in the 'Purpose of Journal' field to clarify the reason for this transaction.
9. Sign and print your name in the 'Authorised by (Signature)' and 'Authorised by (Print)' sections to validate the voucher.
10. Once all fields are completed, review the form for accuracy. Save changes, download, print, or share the completed voucher as needed.

Start filling out your General Voucher Format online today!