Get Account Number Debit Journal Entry Form Rochester ... - Rit

Completing the Account Number Debit Journal Entry Form Rochester is a crucial task for accurate financial reporting. This guide will provide you with a clear, step-by-step approach to properly filling out the form online, ensuring your entries are precise and compliant.

Follow the steps to accurately complete the journal entry form.

1. Click the ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in the journal name. This is required and must be unique. The format should include the department of the preparer, initials of the preparer, and the date in mmdd format, such as 151LJF0917-01 for the first journal entry.
3. Enter a meaningful journal description. This is also required and should clearly state the purpose of the journal entry, for example, 'CoreStates correction for November 98'. This description will apply to the lines below.
4. Indicate the period by entering the accounting month and year. Use the standard 3-letter month abbreviation like 'NOV-98'. This field is mandatory.
5. Input the effective date, which is the date you are preparing the entry. If applicable, for prior months, provide the last day of that month. This field is necessary.
6. Choose the appropriate category for the entry, such as adjustment, encumbrance, or accrual. This selection is required.
7. For each transaction, assign a line number and include the account number, either debit or credit amount, and a description.
8. Enter the 24-digit account number that corresponds to the transaction.
9. Specify the dollar amount in either the debit or credit field.
10. The description field defaults to the journal description entered in step 3 but can be modified if necessary.
11. Calculate the total debits. This must equal the total credits for balance.
12. Calculate and enter the total credits. Ensure that this equals the total debits.
13. Provide the name of the individual who prepared the journal entry in the preparer field.
14. Secure the department head’s signature in the approver field.
15. After completing all fields and verifying accuracy, forward the completed form with any necessary documentation to the accounting department for processing.

Get started with your online document submission today.