Get Purchase Order Request

This guide provides a clear and comprehensive overview of how to complete the Purchase Order Request online. Follow the detailed instructions to ensure a smooth and efficient submission process for your purchasing needs.

Follow the steps to successfully fill out the Purchase Order Request form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the date in the first field. This should reflect the current date of the request.
3. Fill in the purchase order number. If this is your first request, you may leave this blank.
4. Provide the name of the requestor in the designated field.
5. Indicate the building in which the requestor is located.
6. Enter the principal investigator’s name, which may be required for tracking and approval.
7. Input the room number where the requestor can be found for any clarification.
8. Fill in the phone extension for the requestor to facilitate communication.
9. Enter the appropriate budget code to ensure the order is processed against the correct departmental budget.
10. Mark whether the request has been approved and include the approver's details.
11. Specify the department from which the request is being made.
12. Indicate if a justification is needed by circling 'Yes' or 'No'.
13. If the order is urgent, make a note of it to expedite the processing.
14. Fill in the suggested vendor details, including the name, address, and phone number.
15. Specify the date desired for receiving the items.
16. Provide contact information for reaching out to the vendor if needed.
17. Outline shipping instructions to ensure proper delivery of items.
18. Report any necessary codes in the designated Comm. Codes area.
19. List the quantity and unit of issue for each item you are requesting.
20. Provide detailed information in the 'ITEM NAME AND DESCRIPTION' section, including catalog numbers and any additional identifying information.
21. If applicable, include the value added to existing equipment and the corresponding UCI property number.
22. Indicate the shipping terms by filling in the F.O.B. field as necessary.
23. Include any relevant reference numbers from the vendor.
24. Specify the shipping method in the 'Ship By' field.
25. Fill in the payment and tax code information as it applies to the order.
26. Provide details regarding the delivery location and expected delivery date.
27. Complete the buyer's information and ensure all details are accurately filled in.
28. After completing all fields, save changes to the form, and proceed to download, print, or share the completed Purchase Order Request.

Complete your Purchase Order Request online today for a streamlined purchasing experience.