Get Substitute W-9 Form - Tnema

The following payments generally are exempt from backup withholding. Dividends and patronage dividends. Payments to nonresident aliens subject to withholding under section 1441. Payments to partnerships not engaged in a trade or business in the United States and that have at least one nonresident alien partner.

Forms W-9 are needed regardless of whether or not their payments get reported on a 1099 form.

If your nonprofit corporation provides services to another business, you may be asked to fill out a W-9 form (Request for Taxpayer Identification Number and Certification). ... If your nonprofit is asked to fill out a W-9 form, it should do so, even though your nonprofit has tax-exempt status.

Most corporate contractors aren't required by the IRS to file W-9 forms, as they don't typically receive a 1099 form. Yet some corporate contractors -- specifically limited liability company (LLC) contractors, require a W-9 form in the event they file as an individual entity -- and not as a corporation.

The person who signs a W9 must be a "U.S. person." That means that the signer must be an individual who is a U.S. citizen or a U.S. resident alien. The signer should have the organization's consent to sign a W9 on its behalf, but consent can be oral or implied.

You must provide an accurate W9 to any person or organization that is required to report interest, dividends and other income paid to your corporation. Your corporation could incur a cash fine every time it refuses to comply with a valid request for a W9.

Purchasers submit resale certificates to vendors, who typically initiate the request. The person or company making the payment, rather than the person receiving the payment, typically requests the Form W-9. The W-9 relates to federal income tax, while resale certificates relate to state sales tax.