Supply Chain Management Physical Plant 2500 University Drive NW Calgary, AB T2N 1N4 Telephone 403-220-5611 Fax 403-282-2974 Email SCMHelp ucalgary.ca LOST RECEIPT DECLARATION FORM This form is to.
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How to fill out the Lost Receipt Form online
The Lost Receipt Form is designed for users who are unable to provide original receipts for expense claims or purchasing cards. This guide will walk you through each section of the form, ensuring you complete it accurately and efficiently.
Follow the steps to successfully complete the Lost Receipt Form online.
- Click the ‘Get Form’ button to obtain the Lost Receipt Form, which will open it in your editor of choice.
- Begin by entering your name in the designated field. This identifies the person declaring that they have lost or not received the original receipt.
- Next, provide your University of Calgary Identification Number (UCID) in the appropriate section to link your declaration to your account.
- Indicate whether the declaration is for expense claims or a purchasing card. Ensure you direct this to the right administrator.
- List the vendor name where the goods or services were purchased. This information is crucial for record-keeping and validation.
- Provide the vendor's address and phone number. Accurate details can help administrators verify your claims if needed.
- Enter the date of purchase. This provides a timeline for your request and adds context to your declaration.
- State the amount of the purchase. Clearly indicate the total, which will help with reimbursement processes.
- Add a description of the goods or services purchased. A detailed account aids in future inquiries or necessary follow-ups.
- Print your name as the claimant in the corresponding field and then sign your name below it to formalize the declaration.
- Provide the printed name of the one-up approver, followed by their signature. This is required to validate your claim.
- Finally, review your form for accuracy. Once satisfied, you can save your changes, download, print, or share the completed form as needed.
Complete your Lost Receipt Form online today to ensure your claims are processed without delay.
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What do I do if I lost my receipt?
If you have lost your receipt, but have the transaction on your bank statement, the store can accept this, alongside the same card being present. Or, if you are aware of the details of purchase, i.e time/date/store/price paid, then it may be possible for the store to locate your receipt in their till system.
How do I add a receipt to DTS?
Upload receipts in to Substantiating Records. Select the Browse button, locate/select the receipts saved to the computer, then choose the Upload button. The next page of the instructions will provide a visual of what this will look like when the document has uploaded.
What makes a receipt valid?
A valid receipt must include the following information: the date of the purchase. The name and address of the supplier. The description of the items purchased including individual prices and quantities.
What is a zero balance receipt?
Receipts are required for lodging expenses regardless of cost. A valid hotel/lodging receipt contains the following information: ... Total expense. Form of payment. Zero balance or other notation indicating full payment has been made.
What is a zero balance invoice?
The purpose of a zero dollar invoice is to acknowledge and track a specific credit balance or advance payment with a customer.
How do I get a Sato Travel receipt?
Go to https://trips.cwtsatotravel.com. Once registered, you will have self-service access to download your travel itineraries and invoices. 3. If your travel is within 24 to 48 hours, call CWTSatoTravel and request to have your travel documents sent to an alternate email address.
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