Get Purchase Proposal Request Form - Indian Institute Of Technology ... - Iitk Ac

This guide provides step-by-step instructions on how to accurately complete the Purchase Proposal Request Form for the Indian Institute of Technology Kanpur. By following these guidelines, users can ensure their submissions are thorough and compliant with the requirements set by the institution.

Follow the steps to successfully complete the Purchase Proposal Request Form online.

1. Press the ‘Get Form’ button to access the Purchase Proposal Request Form and open it in your preferred editor.
2. Fill in the 'File No.' field with your designated number if applicable. If unsure, consult your department.
3. Complete the 'Department Indent No.' and 'Department' fields with accurate information that identifies your request.
4. Enter your Indenter PF No. to provide your identification in the context of this request.
5. Indicate the type of material needed by selecting one or more of the following: consumable, non-consumable, or limited time asset.
6. Fill in the 'Indent Date' with the date of your request to keep a record of your submission.
7. Attach any quotations and mark 'Y' or 'N' to indicate whether they are included with your form.
8. Specify the 'Purchase Order Type' as normal, repeat order, or rate contract, according to your needs.
9. Provide the 'Item Category' as per the guidance in the overleaf page of the form.
10. Detail the required items including complete descriptions, specifications, model, and catalog numbers. If additional space is required, use a separate sheet.
11. Indicate the 'Stock Held on Date' if applicable and provide the 'Quantity Required' for each item.
12. State the purpose of the purchase clearly to help justify the request.
13. Estimate the approximate unit price and total cost for each item.
14. List the total budget details by filling in the relevant department name and project number.
15. Suggest a supplier by entering the name(s) in the appropriate section.
16. Confirm whether the items are available in the Central Stores by marking 'Y' or 'N'.
17. Certify that the budget allocation exists for the requested amount.
18. Fill in the budget amount and provide the supplier's address if applicable.
19. Complete the 'Approved' section as required by your departmental process.
20. Enter the name, PF No., email, and phone number of the indenter to ensure proper communication.
21. Obtain confirmation and approval from the head of the department, which may require their signature.
22. Once all fields are filled accurately, save your changes, download a copy for your records, and share or print the form as needed.

Begin completing your Purchase Proposal Request Form online today for a smooth submission process.