Get Emergency Purchase Order

The Emergency Purchase Order is a crucial document used to authorize urgent procurement needs within an organization. This guide provides a detailed, step-by-step approach to completing the form efficiently and accurately online, ensuring that all necessary information is captured for effective processing.

Follow the steps to fill out your Emergency Purchase Order online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter the date of the emergency purchase at the top of the form.
3. Fill in the requisition number if applicable. This helps in tracking your order.
4. Specify the school or department that is requesting this purchase.
5. Provide a contact person's name for any follow-up questions.
6. Enter the contact person's phone number, ensuring it is accurate.
7. Indicate the vendor's name from whom the materials or services are being purchased.
8. Clearly state the total cost of the purchased items or services.
9. Detail the materials or services being procured, ensuring full descriptions are provided.
10. Describe the nature of the emergency leading to this purchase, including relevant dates and times.
11. Document the date and time when the purchasing department was contacted.
12. State if there is a threat to terminate essential services or public safety associated with the emergency.
13. Provide a brief explanation of the circumstances necessitating the emergency purchase.
14. Obtain signatures from the required parties: school principal or department head, assistant superintendent, superintendent, and procurement manager.
15. Once all fields are filled accurately, save changes, and consider downloading, printing, or sharing the completed form.

Complete your Emergency Purchase Order online today to ensure timely processing of urgent needs.