Get Equipment Requisition Form (procard) - Procurement Msstate

Filling out the Equipment Requisition Form is an essential step for users looking to procure equipment under $5,000. This guide provides clear and supportive instructions to help you navigate the online process efficiently.

Follow the steps to complete the Equipment Requisition Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in the department name in the designated section at the top of the form. Ensure accurate entry of the request date.
3. Identify the card administrator by providing their name, along with a contact phone number and fax number.
4. Select the method of purchase by circling one of the following: in store purchase, website order, or telephone order.
5. If you chose website or telephone order, enter the appropriate website URL or phone number for reference.
6. Complete the vendor section by noting the name of the vendor you are purchasing from.
7. In the quantity field, indicate how many of each item you wish to request. Next, enter the item number for each item.
8. Provide a detailed description of each item, including specifications if necessary. Fill in the price for each item.
9. If applicable, indicate any shipping costs associated with the purchase, and calculate the total cost for the items.
10. Ensure to obtain signatures by having the requestor sign and date the form, followed by the approver's signature and date.
11. Fill in the funding information: fund, organization, account, program, and activity. If restricted funds are selected, complete the required section.
12. For federal funds, provide the fund name in the specified location.
13. Attach any necessary documents, such as a copy of the budget, budget narrative, or sponsor approval.
14. Collect the principle investigator approval signature and date, along with the SPA approval and date.
15. Finally, submit your e-mail request in advance of the purchase to spaccounting@controller.msstate.edu, and ensure all changes are saved before finalizing.

Complete the Equipment Requisition Form online today and streamline your procurement process!