Get Travel Expense Report (pdf) - Springfield Public Schools

Filling out the Travel Expense Report is an essential step for reimbursement of travel-related expenses incurred on behalf of Springfield Public Schools. This guide will provide you with a clear, step-by-step approach to completing the form accurately and efficiently.

Follow the steps to easily complete your Travel Expense Report.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering your name and the purpose of travel on the designated lines at the top of the form.
3. Fill in your home address, ensuring to include the street number and name, city and state, along with your zip code in the appropriate fields.
4. Identify your school or department and the destination by providing the city and state you traveled to.
5. Record the departure date and time as well as the return date and time in the specified fields.
6. List any others who attended the travel with you in the designated section.
7. Fill in the account number, ensuring to complete the org, obj, proj sections accurately, and provide the vendor number if applicable.
8. In the section labeled 'Transportation', enter the amount spent and attach all relevant receipts.
9. If you incurred hotel room charges, indicate the amount and attach the payment proof.
10. For registration charges, enter the appropriate amount and attach receipts.
11. Calculate your auto mileage using the mileage key provided, and attach a printout from Mapquest that supports your mileage claim.
12. List any taxi service expenses, tolls, parking fees, or other expenses by providing the amounts and attaching related receipts.
13. Sum all your expenses to get the subtotal and fill it in the designated area on the form.
14. Indicate if any meals were included in your conference by checking yes or no, and then detail the number of meals you received for breakfast, lunch, and dinner.
15. Recalculate any meal reimbursement based on your responses and provide the total amount on the form.
16. Finally, review all entries for accuracy, sign the form indicating that the claims are true and correct, and provide the date of signing.
17. Collect necessary signatures from your department head or principal and accounts payable.
18. Submit the completed form directly to the Procurement/Accounts Payable Department. You can save changes, download, print, or share the form as necessary.

Ensure you complete and submit your Travel Expense Report to receive your reimbursements promptly.