Get Purchase Reimbursement Request Form - Chaffey College - Chaffey

Filling out the Purchase Reimbursement Request Form is essential for obtaining reimbursement for academic and administrative expenses at Chaffey College. This guide provides clear instructions on how to complete the form accurately and efficiently to ensure a smooth reimbursement process.

Follow the steps to successfully complete your reimbursement request.

1. Click the ‘Get Form’ button to retrieve the Purchase Reimbursement Request Form and open it in your preferred online editing tool.
2. Print the name of the individual who is to be reimbursed clearly in the designated field. Ensure accuracy to prevent processing delays.
3. Enter the employee identification number of the person requesting the reimbursement in the appropriate section.
4. Fill in the account number that will be charged for this reimbursement. Be sure this is correct to avoid accounting issues.
5. Attach all original receipts to the completed form, as reimbursement requires documentation of expenses. Ensure all receipts are legible.
6. Collect the necessary signatures on the form. These include the signature of the employee, the Director of Purchasing Services for purchases over $100, the Budget Manager, and the Executive Director of Business Services.
7. If the total reimbursement amount exceeds $100, obtain approval from the Director of Purchasing Services and secure their signature on the form.
8. Complete the justification of expense section where you describe the purpose of the purchases related to the Chaffey Community College District.
9. Review the entire form to ensure all fields are filled out accurately. Double-check the total cost section and all attached receipts.
10. Once you are confident that the form is complete, proceed to save your changes, download, print, or share the form as necessary.

Complete your Purchase Reimbursement Request Form online today to ensure timely processing of your reimbursement!