Get Field Trip Notification Form - Nysed Portal

Filling out the Field Trip Notification Form through the NYSED Portal is an important process for ensuring compliance with regulations regarding student trips. This guide provides clear, step-by-step instructions to assist users in completing the form accurately and efficiently.

Follow the steps to fill out the form correctly.

1. Click the ‘Get Form’ button to access and open the form in the editor.
2. Fill in the sponsor name. This should be the name of the organization or individual responsible for the trip.
3. Enter the sponsor LEA code. This is a unique identifier for the sponsor within the education system.
4. Complete the site name field. The site name refers to the location where the trip will originate.
5. Provide the site LEA code associated with the originating site.
6. Specify the date of the trip by entering the date in the appropriate field.
7. Indicate the field trip destination. Provide a clear name for where the trip will take place.
8. Enter the destination address to ensure accurate location details.
9. Fill in the time of departure from the site, specifying when students will leave.
10. Enter the time of return to the site to outline when students are expected back.
11. Indicate the number of children attending the trip. This helps in planning and meal preparation.
12. Select the meals that will be served at the trip site: breakfast, lunch, dinner, or snack.
13. Specify the meal service times to ensure proper scheduling.
14. Describe how meals will be transported to the trip site to ensure compliance with safety regulations.
15. Answer the question about whether all children will attend the trip. Select 'Yes' or 'No.'
16. If 'No,' specify whether meals will be served to children at the normal site.
17. Check the box to assure compliance with requirements concerning meal service, supervision, and food safety.
18. Enter the name and title of the authorized representative, ensuring to print or type the details clearly.
19. Review the entire form for accuracy before submission.
20. Once complete, you can save changes, download, print, or share the form.

Complete your FIELD TRIP NOTIFICATION FORM online today to ensure a smooth process!