Get Calstrs Employer Address File Specification - Sdcoe

Filling out the CalSTRS Employer Address File Specification - Sdcoe is a crucial process for ensuring accurate and compliant employer address submissions. This guide provides clear, step-by-step instructions for completing the necessary fields in the document online.

Follow the steps to fill out the Employer Address File Specification correctly.

1. Click ‘Get Form’ button to obtain the form and open it for completion.
2. Begin filling out the ‘Report Unit Code’ field, which is a 5-digit numeric identifier representing the county or district. Ensure that you enter valid numbers without special characters.
3. Next, complete the ‘SSN’ field by inputting the 9-digit social security number of the employee. Verify that the SSN does not start with 9 and contains no zeros in all nine positions.
4. Provide the ‘Last Name’ of the employee, ensuring it includes at least one alphabetical character. Special characters like hyphens and apostrophes are acceptable.
5. Fill in the ‘First Name’ of the employee, adhering to the rule that it must only include alphabetical characters, with no punctuation or special symbols.
6. If applicable, use the ‘Middle Initial’ field to input one alphabetical character representing the middle initial of the employee.
7. For the ‘Street’ address, enter a complete street address without any special punctuation. The length should not exceed 30 characters.
8. If the employee has an apartment number, fill in the ‘Apartment’ field with up to 10 characters, ensuring no punctuation is used.
9. Complete the ‘City’ field, making sure to input only alphabetical characters without any punctuation.
10. Input the valid 2-letter postal abbreviation for the ‘State’ field, following the alphabetical format.
11. Enter the ‘Zip Code,’ being mindful that it must consist of either 5 or 9 numeric characters.
12. Lastly, fill out the ‘Effective Date’ with the format YYYYMMDD, ensuring that the date is current and formatted correctly.
13. Once all information is completed, you may choose to save changes to the form, download it, print it, or share it as needed.

Ensure your document is filled out correctly by following these steps and submit your forms online.