Get Termination Checklist Template Word

Filling out the Termination Checklist Template Word is essential for ensuring a smooth termination process. This guide provides step-by-step instructions to help you complete the form accurately and efficiently.

Follow the steps to fill out the Termination Checklist Template online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by reviewing the section for Paperwork & Final Check. Ensure you receive the written termination form from the employee, including any applicable signatures.
3. File the employee’s termination notice in their personnel file. This is crucial for maintaining accurate records.
4. Verify any outstanding money owed to the organization. Arrange for withdrawals from the final paycheck if preauthorized.
5. Calculate the employee’s accrued, unused vacation pay, and ensure this amount is included in their final paycheck.
6. Prepare the final check and either distribute it yourself or give it to the supervisor. Note that it must be provided within 24 hours for discharges or by the next pay period for voluntary terminations.
7. Pull the I-9 form from the I-9 book and place it in the employee’s file along with any remaining supervisor documentation.
8. For involuntary terminations where severance payments are provided, create and collect a separation agreement.
9. Proceed to the Meeting with Employee & Items to collect section. Collect any keys, cell phones, laptops, tools, handbooks, and important company material from the employee.
10. Ask the employee for any final work transition or transfer information required for handover.
11. Move to the Cancelations & Security section. Verify and cancel any company credit cards and collect any company cell phone if applicable.
12. Change the employee’s employment status in the payroll/accounting system to reflect their termination.
13. Restrict access or lock out the employee from any confidential information, company assets, cash, credit cards, email, and computer data.
14. In the Benefits and COBRA section, verify the employee's participation in benefits such as medical, dental, life, and retirement.
15. If the employee participated in medical or dental benefits, send COBRA continuation coverage election notifications or notify the COBRA administrator.
16. Notify benefit provider organizations of the employee’s termination date and verify their removal from insurance benefits on the next invoice.
17. For retirement benefits, check the retirement fund amount. If it exceeds $5,000, inform the employee of their options. If it is less than $5,000, notify them of the need to move funds or face automatic distribution.
18. File a copy of the retirement plan distribution notification and the COBRA notification in the employee's file.
19. Once all fields are completed, save your changes, and consider downloading, printing, or sharing the Termination Checklist Template for records.

Complete the Termination Checklist Template online to ensure a thorough and compliant termination process.