Get Ad 838b Fillable

The Ad 838b Fillable form is essential for certifying the receipt of goods and services in accordance with USDA regulations. This guide provides step-by-step instructions to support users in accurately completing the form online.

Follow the steps to effectively fill out the form

1. Click the 'Get Form' button to obtain the Ad 838b Fillable form and open it in your preferred online editor.
2. Enter the purchase order number, making sure it begins with '43' as required in Block 1.
3. Indicate the type of shipment by checking either the 'Partial' or 'Complete' box in Block 2, based on what was received.
4. In Block 3, record the date the goods were received or the service period's end date, making sure to use the most recent date.
5. Provide the date the invoice was received in Block 4.
6. Fill in the vendor invoice number in Block 5. If there is none, write 'NONE'.
7. In Block 6, enter the name of the vendor who will receive payment.
8. For each line item, follow Blocks 7 through 10. Enter the appropriate purchase order line item number, provide a description of the goods or services, write the quantity received, and the dollar amount for each item.
9. Complete Blocks 11 to 19 by adding any non-merchandise charges, freight, excise tax, state or local tax, and net adjustments like trade-ins and discounts. Calculate the total amount to be paid in Block 19.
10. Provide the address of the authorized official in Block 21.
11. In Block 22, have the authorized official sign the form.
12. Fill in the date in Block 23 when the form is prepared.
13. Enter the authorized official's phone number in Block 24.
14. Finally, ensure you attach the invoice to the back of the form, then save your changes, download, print, or share the completed form as needed.

Complete the Ad 838b Fillable online today to ensure compliance with USDA invoicing requirements.