Get U.s. Dod Form Dod-dd-1938

Filling out the U.S. DOD Form Dod-dd-1938 is an essential process for users participating in the Government-Industry Data Exchange Program. This guide provides step-by-step instructions to help you complete the form accurately and efficiently online.

Follow the steps to complete the form successfully.

1. Click ‘Get Form’ button to access the form and open it in your preferred editing tool.
2. In the 'Nomenclature' section, enter the major subject category and function information as required.
3. For 'ALERT/SAFE ALERT NO.', input the originator's code. Use 'A' for ALERTS or 'S' for SAFE ALERT, along with the year and a sequence number. For addendums, add a change letter.
4. In the 'Manufacturer and Address' section, enter the name and address of the actual manufacturer. Include the Manufacturer's Federal Code Number and any relevant Contract Administration Service Code Number.
5. List the National Stock Number (NSN) applicable to the item. If multiple numbers are necessary, indicate that in the notes.
6. Specify the procurement specification and the issuing organization as required.
7. Input the manufacturer's part number in the corresponding section. If different, mention any similar part numbers as needed.
8. If the issue pertains to specific lot/date codes or serial numbers, detail them here.
9. Describe any special requirements or environmental conditions the item was subjected to.
10. State the facts of the problem situation, including cause and failure mechanisms.
11. Document all actions taken to rectify the problem situation.
12. Provide the date the manufacturer was notified regarding the alert.
13. Record the manufacturer's response, if applicable, and check the appropriate entry regarding attached correspondence.
14. Supply contact points for further information, including names and telephone numbers.
15. Enter the name and affiliation of the ALERT Coordinator.
16. Sign the form where indicated for the ALERT Coordinator.
17. Repeat the nomenclature as indicated in the form.
18. Finalize with the ALERT/SAFE-ALERT number as stated in the earlier section.
19. Once all fields are completed, save your changes, and download or print the form as needed.

Complete your U.S. DOD Form Dod-dd-1938 online today for a seamless submission experience.