Get Subletting Request - Virginia Department Of Transportation - Virginiadot

Filling out the Subletting Request form from the Virginia Department of Transportation is essential for contractors who wish to submit a request for subcontracting work. This guide will walk you through the process step-by-step to ensure that your submission is complete and accurate.

Follow the steps to successfully complete the Subletting Request form.

1. Press the ‘Get Form’ button to retrieve the Subletting Request form and open it in your editing tool.
2. Enter the date at the top of the form to indicate when you are submitting this request.
3. Fill in the route information, including the city or county where the project is located.
4. Record the sublet number as assigned by the department for internal use.
5. Include the project identification number or FHWA project number for accurate tracking.
6. Identify the prime contractor by listing the name and vendor number.
7. Input the proposed subcontractor's name and vendor number, ensuring accuracy for clear communication.
8. List the item number and the corresponding contract items that are proposed to be subcontracted along with their amounts.
9. Provide a detailed description of each item, along with the quantity and unit price.
10. Make sure to comply with the note indicating that total quantities and/or unit prices should not exceed the contract terms; provide explanations if necessary.
11. On the second page, certify the understanding and agreement of the subcontractor to the required contract provision.
12. Include the subcontractor's address, phone number, and have an authorized officer of the subcontractor sign and date the form.
13. Next, the prime contractor must certify that the sublet complies with the contract, providing their information and signature.
14. You will need to submit the original of this form to the Residency Administrator and keep copies for your records.
15. Monitor the approval process, which involves the Residency Administrator and the District Construction or Maintenance Engineer.
16. Once approved, you can save your changes, download, print and share the completed form as needed.

Complete your Subletting Request form online today to ensure a smooth subcontracting process.