Get Accession Form

The Accession Form is an essential document for managing collections, whether they are natural history specimens or fine art objects. This guide will provide you with clear, step-by-step instructions to successfully complete the form online.

Follow the steps to fill out your Accession Form online

1. Press the ‘Get Form’ button to obtain the Accession Form and open it in your chosen editor.
2. Begin filling in the 'Accession Number' field. This unique identifier helps in tracking the collection item. Ensure you input a number that is not in use.
3. Enter the 'Date' when you are filling out the form. It is vital for record-keeping.
4. Upload a 'Photograph' of the object. This visual reference is crucial for identification within the collection.
5. Fill in the 'Catalog Number(s)' section. Each collection item might have one or more catalog numbers tied to it.
6. Detail the 'Source' of the item. This includes who provided the item and any relevant background to its acquisition.
7. Specify the 'Material(s)' of the object to assist in its classification and care considerations.
8. Provide the geographic 'Locality' where the item was collected or found, which is often important for context.
9. Document the 'Date Collected' and 'Date Received', recording the timeline of the item's journey.
10. Name the 'Collector or Maker' who was responsible for obtaining the item to support provenance.
11. Assess the 'Condition' of the item and describe it accurately, as this is key for preservation.
12. Indicate the 'Value' of the object, which may be required for insurance and reporting purposes.
13. Complete any relevant 'Correspondence' fields if communication with previous owners or stakeholders is necessary.
14. If applicable, fill in the 'Remarks' section to add any notes regarding the item that may assist future reference.
15. Review all entries you've made for accuracy and completeness. Ensure all required fields are filled out correctly.
16. Save your changes, and download, print, or share the Accession Form as required after filling it out.

Take the first step toward effective document management by completing your Accession Form online today.