Get U.s. Department Of Commerce Procurement Request ...

The U.S. Department of Commerce Procurement Request, specifically NOAA Form 34-6, is essential for processing purchases efficiently within the National Oceanic and Atmospheric Administration. This guide provides a clear and structured approach to completing the form online, ensuring all necessary information is captured accurately.

Follow the steps to complete the form effectively.

1. Click the ‘Get Form’ button to access the procurement request form and open it in your preferred editor.
2. Enter the date in the designated field at the top of the form. Ensure the date format is consistent with your organization’s requirements.
3. In the 'Description of supplies or services' section, provide a detailed account of the items or services needed. Make sure to include specifics to avoid any confusion.
4. Fill in the 'Unit Price' for each item listed. This should reflect the cost per unit for clarity and budgeting.
5. Indicate the 'Quantity' of each item being requested. Be precise to ensure the order matches the needs.
6. Calculate the 'Cost' for each line item by multiplying the unit price by the quantity, and enter these figures accordingly.
7. In the 'Funding Classification' and 'Organization Code' sections, provide the relevant codes to ensure proper allocation of funds.
8. Fill out the 'Project – Task' field to categorize the purchase appropriately within your organization’s projects.
9. Enter the 'Vendor Name' and their complete address, including city, state, and zip code, to ensure proper delivery.
10. List the vendor's phone number for any necessary follow-up communications regarding the order.
11. Estimate the 'Original Cost' of the order and enter it in the corresponding field.
12. Include any applicable 'Tax' in the designated area. This is critical for accurate total cost calculation.
13. Determine the 'Total Cost' by adding the original costs and tax amounts.
14. Fill in the 'Object Class' and 'Division Name' for internal categorization and tracking purposes.
15. Record the 'Date Ordered' and 'Date Received' to track the transaction timeline effectively.
16. If there are any 'Freight Charges', enter these costs separately to ensure full transparency.
17. Indicate the 'Actual Total Cost' once all calculations are complete, and verify the accuracy of your entries.
18. Enter the name of the purchaser and the approving official along with their respective titles.
19. Obtain the necessary signatures and dates from both the purchaser and the approving official to finalize the request.
20. After reviewing the filled form for accuracy, save any changes, download, print, or share the document as needed.

Start filling out your procurement requests online today for a streamlined purchasing process.