Get Ag703 Forms

Filling out the Ag703 Forms online is a straightforward process. This guide will provide you with step-by-step instructions to ensure that you accurately complete the records destruction form, necessary for effective records management.

Follow the steps to successfully complete the Ag703 Forms online.

1. Click the ‘Get Form’ button to obtain the form and access it in the online editor.
2. Begin by entering the total number of folders or boxes you are requesting to destroy. Make sure this number is accurate to prevent any discrepancies.
3. Fill in the department or unit name that is submitting the records destruction request. This information helps identify the responsible party.
4. Enter the date on which you are filling out the form. This date will be crucial for record-keeping purposes.
5. Specify the retention schedule agency item number corresponding to the records being destroyed, if applicable.
6. Provide the unit address, ensuring that it is the correct address for the department or unit submitting the form.
7. Include the telephone number for the department or unit, which may be required for follow-up communication.
8. In the description field, detail the contents of the folders or boxes intended for destruction. If applicable, list the first and last folder in the series for electronic records and ensure to include the records series number in your description.
9. Identify the unit or records coordinator responsible for the records management. This individual should verify the accuracy of the information provided.
10. Enter the inclusive dates of the records intended for destruction, providing a clear timeframe for the records in question.
11. Obtain necessary approvals by entering the name, signature, and date from the unit head and records management officer to finalize the form.
12. After reviewing the completed form for accuracy, save your changes. You can then download, print, or share the form as needed.

Complete your Ag703 Forms online today to ensure efficient records management.