Get Autocrat Checklist & Event Bid Worksheet - Barony Of The Cleftlands - Cleftlands Case

The Autocrat Checklist & Event Bid Worksheet is a comprehensive tool designed to assist individuals in planning events, whether they are new or experienced autocrats. This guide provides clear and concise instructions on how to navigate and complete the form effectively.

Follow the steps to successfully complete your event planning form.

1. Click the ‘Get Form’ button to access the Autocrat Checklist & Event Bid Worksheet and open it for editing.
2. Begin by filling out the event details, starting from the event type, and provide the name under 'Event name'. Choose the event date carefully by selecting the applicable options provided.
3. Next, enter the times for both one-day and weekend events, noting specific timings for staff and public access as specified in the form.
4. Estimate the expected attendance by consulting with past autocrats familiar with similar events to ensure accurate forecasting.
5. Proceed to the ad planning section and specify the monthly ad details, including size and cost for each upcoming month.
6. Outline the required rooms and facilities, indicating availability and specific needs for various activities listed in the form.
7. Compile a list of potential sites to contact, detailing site names, contact information, rental costs, and any specific notes about each site.
8. Choose the preferred site and fill out its contact details, including any requirements for insurance waivers or deposits.
9. Identify other facilities available at the site, ensuring thorough data collection on accessibility and amenities.
10. List all necessary staff members along with their contact information to ensure smooth communication and collaboration.
11. Calculate event expenses, detailing each item separately, and arrive at an estimated site fee based on total expenses and expected attendance.
12. Plan for feast specifications, including theme, serving plans, and expected costs, to prepare for food service effectively.
13. Document kitchen facilities and any additional equipment required, making arrangements as needed for borrowing or renting items.
14. Finalize the event bid by submitting all necessary information to the seneschal, ensuring that details are accurate and complete.
15. After approval, submit event information to the Midrealm Calendar and plan for promotional advertisements.
16. Design flyers for the event, ensuring all relevant information is included and checked for accuracy before distribution.
17. Stay engaged with your team throughout the planning process, scheduling regular meetings and communicating clearly about needs and issues.
18. On the day of the event, be prepared to take on various responsibilities and stay available for any urgent needs or changes.
19. After the event, reflect on the experience by gathering feedback, completing financial reports, and expressing gratitude to all participants.
20. Finally, ensure that all modifications made to the form are saved, allowing you to download, print, or share the finalized document.

Begin filling out your Autocrat Checklist & Event Bid Worksheet online today to ensure a well-organized event!